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Intranet projects are often big and confusing for customers. From our experience of many projects, we have created this table for you. It will help you define and take the next steps easily. No need to do everything at once. 

Steps that we view as essential for our customers are marked in red. If you would like our recommendation, let us know.
Intranet Project - Recommendations for structure and steps
Recommended actionFirst OrientationProject preparationOrder preparationProject implementationIntranet RolloutDescriptionInternal costsExternal costs
ExamplesPreparationAnalysis of requirementsCall for tenders




Organization & Company structure
Evaluation of the requirements (Preparation of requirements definition)xxxx
Before the actual project can start, internal requirements need to be determined and structured in a concept, in order to evaluate potential systems.

Planning of guaranteed minimum capacitiesxxxx
It is essential to have enough internal resources at hand for the intranet.

Strategy Workshopxxxx
Determination of a first outline for the project and definition of the "Low hanging fruits". Valuable goals, that can be reached with little effort.

Use Case Workshopxxxx



Audit (Content and Process analysis)xxxx



Concept and Kickoff Workshop
xxx



Backlog Grooming (Determine Specifications)
xxx



Internally regulate Company News
xxx



Stakeholder Presentations (Reviews)
xxxx


User workshop

xxx


Structure Workshop


x



Design Workshop


x



Trainer Workshop


xx


Admin Workshop


xx


Intranet Charta (Suggested Use)


xxDifferentiation to other systems

Intranet Terms of Use (Security)


xx


Ensure Privacy & Compliance


xx


Regular archiving of old content


xx


Certified Training for Users and Admins


xx


Regular editorial review in service



x


Top Management active in the System



x


Cultural Steps
Get in touch with other usersxxxxx


Instructions & documentation for usersxxxxx


Understand collaboration (not E-Mails)xxxxx


Support productive meeting culturexxxxx


Poll with managementxxxxx


Involve top managementxxx




Support changing culturexxx




Integrate enterprise communication in the projectxxxx



Integrate IT in the projectxxxx



Integrate employee representationxxxx



Integrate employeesxxxx



Establish and use Intranet Personas
xxxx


Polls with employees
xxxx


Post notice in entry way
xxx



Tangible Intranet (Megatouchscreen)

xxx


Trailer video with preview / for new employees


xxExample

Introduction sessions on site


xx


Launch events


xx


Gimmicks


xx


Test access for interested beta users


x



Tasks for beta users (Test, Feedback)


x



Technical Steps
Select a technical platformxxx




Provide a test instancexxx




Install the systems


x



Protected test system as Prototype (Pilot)
xxx



Technical infrastructure concept

xx



Evaluate external hosting

xx



Regulate internal system operation

xx



Creation of a theme in your design

xxx


Migration of existing data (from old system)

xxx


Guarantee reliability (during use)

xxx


Regulate software maintenance & updates

xxx


Define compulsory SLAs

xxx


Secure quick load times and scaling (Cluster)

xxx


Evaluate and plan user statistics

xxx


Configuration of plugins


xx


Import and matching of user data with existing systems


xx


Integration of existing systems (interfaces)


xx


Single sign on (SSO)


xx


Plan release and update cycles


xxDefine how often the intranet software should be updated. Release and update cycles need to be designed and planned.


If you have any questions about the table, feel free to contact us. We gladly assist.

Intranet - Type of trainings offered to the end users and the estimated effort


Link to this page: https://seibert.biz/intranetrequirements

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This page was last edited on 01/12/2021.