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Event details

While creating an event, you are always accompanied by a creation wizard. The wizard shows you which details are required to create an event (marked with a red asterisk *) and which details are optional. 

Required details

Required details must be entered. You can't create an event without these information.

Event format NEW IN 3.4

Select the format of your event. An event can be local, hybrid or remote.

This setting will change the location input possibilities.

Local events will have the Location field available.

Remote events will replace the Location field with a Conference link field.

Hybrid events will feature both, a Location and a Conference link field.

Event name

Enter the name of your event.

Start date

Enter the start date of the event. Click on the YYYY-MM-DD field to open a calendar and choose a date.

For time, use the HH:MM format.

End date

Enter the end date of the event. Click on the YYYY-MM-DD field to open a calendar and choose a date.

For time, use the HH:MM format.

Optional details

Optional details help users to better understand the event. You can enter useful information here, for example a description of the event.

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Location

Enter the location of the event. Be it a street address or a room inside your building.

Conference link

Enter the link to your online meeting.

Description

Enter a description text. We recommend to describe the nature of the event. What is the event about? How can the participants benefit from this event?

Editors

Add additional editors for your event, if you wish.

Editors can see all functions of an event (even those hidden for normal users). Editors can also see the event even if they are not part of the space the event was restricted to.

Editors can also edit and delete the event.

Start to type in the name of the editor. A user list will open. From this list, select the user you meant.

 Visibility

By default, all users will see your event.

If you want to restrict access to your event, you can limit the read/view permissions to one or multiple space(s). Only users from these spaces and event editors will be able to see the event.

You can only choose spaces which you have access to. 

Start to type in the name of the space. A list will open. Select the space you want to restrict the event to.

Individual permissions override space permissions!

If a user is entered as an editor or a participant, they will see the event, even if it's restricted to a space the user has no access to.

Once the user is removed from those roles, the event disappears for them again.

An example:

We have: Space A, Space B, User A.

Your event is restricted to Space B.

User A has view permissions only for Space A, but not for Space B. This means that User A can't see the event.

Now you enter User A as a participant or an editor for the event. Suddenly, User A can see the event, even though they can't view the space the event is restricted to.