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The structure editor consists of a header, the menu table and a footer.

The header section provides the following possibilities:

  • add top-level menu entries, category entries and separators (see add menu entries)
  • preview the current menu structure (if Linchpin Manager is installed and activated, you can preview the menu using the given filter values)
  • load a menu from the history of saved menus
  • export the most recently saved menu to a file
  • import a previously exported menu from a file
  • open this administration guide

The header is sticky and will always be on top of the page, even if you scroll down.

The menu table is the structure of your menu. Its header is also sticky and contains following columns.



IDMenu entry numbering. Represents the current level and position of menu entries and will change when the menu structure is changed (no unique ID).
IconAdd an icon to the entry that will be shown before the title.
TitleThe title of the entry. For menu items the title will default to the page or space name if a Confluence page or space is selected in the "Link" field.
LinkOnly for menu items. Start typing a page title or space name and an autocompletion dropdown will appear. You can also enter external URLs or leave the field blank to create a link to the dashboard.
You can configure if a link should be opened in a new browser tab/window by checking the box.
Filter fields
("Branch", "Country", "Department") 
You can assign all menu entries to users with given profile field values, for example their branch, country or department. See Display navigation entries based on user values
PositionMove the menu items by Drag'n'Drop or use the buttons in each row to change the order or level.
ActionsEdit, add or remove sub menu entries. "+ / Add" opens a context menu, where you can select which type of entry you want to add as a sub entry of the current entry. See Add menu entries

The footer is also sticky and will always be at the bottom of the page. It notifies you of changes and lets you save drafts or publish the menu.

To see a preview of your current navigation structure simply click on the preview button on the right side of the header. You can also use the filter boxes to simulate a Confluence user's profile values to see how your navigation structure would be displayed for this user.

By clicking on "Save changes" in the footer, a draft version of the menu is saved for further editing or publishing. Drafts are not visible to end users, until they are published. By clicking on "Publish menu" the current menu is saved to a new version and is visible to end users. By clicking "Cancel editing" the currently displayed menu structure is not saved and the menu will be reset to the most recently saved version. The buttons are only clickable when they make sense (i.e., after the menu has been changed).

If an unpublished menu draft exists, any other editor opening the menu structure screen will see a warning message that there are unpublished changes. This message also shows the last user who saved the draft and the date and time the version was saved.

All published versions are marked in the history with a (tick) icon.