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Important information regarding the use of Space Privacy - Extranet for Confluence

  • Groups that are created with the Space Privacy - Extranet for Confluence Plugin should not be deleted.
  • Users have to be indicated once, if you want to assign them to an extranet space
  • When deleting Extranet users, the linked Confluence user remains, but is set inactive.
  • Not all macros are supported by the Space Privacy Plugin -> List of currently supported macros
  • Some function are disabled by Space Privacy Plugin -> List of disabled functions
     
  • If you first use Space Privacy with an evaluation key and then want to register a full licence key from marketplace, you will have to deactivate the plugin and activate it again to make sure that the plugin works correctly.

  • If the creation or conversion does not work, you may check if every user directory is available. The Space Privacy Plugin uses a Confluence mechanism, which requires a valid connection to all user directories. As a workaround you may disable the broken user directory temporarily.

 

Compatibility with Confluence

Plugin5.95.106.06.16.2
Release 1.0(tick)(tick)(tick)(tick)(tick)

 

Installation & Licensing

The Space Privacy - Extranet for Confluence is a type 2 add-on, please note Atlassian's installation information: 

Installation steps via Universal Plugin Manager

  1. Sign on to your Confluence as admin
  2. Open the admin menu and select Atlassian Marketplace.  The page "Search new add-ons" will load
  3. Search for Space Privacy - Extranet for Confluence in the Marketplace. The matching version of the add-on will be displayed in results.
  4. Click on Free Trial to install a trial version or click on Buy now to purchase a license for the Space Privacy - Extranet for Confluence. You will be asked to register at MyAtlassian. Space Privacy - Extranet for Confluence will be downloaded and automatically installed.

 

 

Admin Configuration

In the Space Privacy Extranet Configuration you can define some important settings that will effect all extranet spaces you create.


Scroll down to see details of every setting. 

 

Visibility Configuration

Who can see and find users that are not assigned to an extranet?

You can choose wether users who are not assigned to an extranet should be visible for other users or not. By selecting "Global and Space Administrators and Extranet User Managers" only those user types have access to all users. In this case Extranet users can only see Extranet users who have access to the same extranet spaces. 

By selecting "All users" they can see users who are not part of an extranet space, e.g. internal employes. 

 

 

Create new User in Extranet Space tools

You can select whether Global Admins, Extranet Space Managers and Extranet User Managers can create new users in the extranet space administration. 

This option is deactivated by default, which only allows for adding existing Confluence users (and LDAP users) to an extranet space. 

 

Which admin roles should be available

You can define if Extranet Space Manager and Extranet User Manager are available to assign to an extranet space.
Only the selected admin roles will be displayed in "Create Extranet Space" window and in the Extranet Space tools.

Extranet Space Managers are able to assign users and groups and also have space administration rights.

Extranet User Managers can only assign users (no groups) to an extranet space. They don't have any rights to administer the space itself.

 

Initial User Permissions

It is possible to decide which initial permissions should be available in extranet spaces for extranet users. For now it is not available to set custom permissions. 

You have to click on the "Show restriction details of predefined roles" dropdown to see the full list of role details.

 

 

 

Assign User with initial roles

Above you can see which groups are built by creating an extranet space. There is a group for each initial permissions role.
In the Space tools you can assign users with the initial roles you set up in the Admin Configuration. 

 

 

 

 

Limited visibilities

Extranet users are limited users.

Extranet users are limited within their extranet space and can not share content outside of the space. In addition, extranet users can only interact with other extranet users (i.e. via search) if they are part of the same extranet space.

The following functions are taken into account by the Space Privacy for Confluence:

  • Full search & quick search
  • Mentions
  • User directory
  • Accessing a user profile via the browser
  • Sharing function
  • Various macros
    • list of all currently supported macros
      • Activity Stream
      • Blog Post
      • Content by label
      • Contributers 
      • Contributers Summary
      • Global Reports
      • Live Search
      • Recently Updated Dashboard
      • Recently Updated
      • Task Report   
      • User Profile   
      • Individual User List (additional plugin)
      • Individual User Search (additional plugin)
      • Team Calendars (additional plugin)
      • Labels List
      • Popular Labels
      • Recently Used Labels
      • Related Labels

(warning) The following functions / plugins are disabled by the Space Privacy for Confluence:

  • Following / Network
  • Confluence Onboarding Plugin (Welcome Action)
  • Label summary

Please note that some restriction affect all users on the system (not only extranet users)

 

 

 

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