Task management for teams

You should consider JIRA for that. There are Confluence Tasks built in (http://seibert.biz/confluencetasks) but it’s only for quick in-document notes and small tasks. Our customers often use them for meeting notes and next actions. For an enterprise ready team task management approach a solution like JIRA is necessary: Link to JIRA info

Offline document storage and editing

Confluence and Linchpin only offer exports and imports and downloads and uploads including versioning. A true and synchronized offline editing experience and merging solution for conflicts is not available yet.

Schedule management

That’s also already in the domain of professional task management and JIRA and extensively covered there. JIRA has various options to have due dates for issues, epics, themes, initiatives and reminders and visualization in boards and GANTT-Charting and and and. It cannot be part of this small section to introduce JIRA which is a multi million dollar business and itself bigger than Atlassian Confluence and Linchpin. Please refer to our German “Zusammenarbeitswebinar” for a first impression: http://seibert.biz/zusammenarbeitswebinarinhalte  

Shared tasks and meetings can be updated by assigned persons

That is a standard feature of confluence. Learn more about meetings in Confluence here:

Four easy steps to hold effective meetings with Confluence

Every team struggles to hold effective meetings, so we delivered the Meeting Notes blueprint to help teams:

  • Share and crowd-source a meeting agenda with their team,
  • capture meeting notes in one place that’s available to everyone, and
  • create and assign tasks that attendees can work on afterward.

Check out the Meeting Notes blueprints in action:
Let’s take a look at four ways the the meetings notes blueprint will improve the way your team prepares and holds meetings.



1.Crowd-source your meeting agenda

The best kind of meeting is the one every attendee is prepared for. That starts with sharing a clearly defined meeting agenda ahead of time. It’s easy to get everyone on the same page to contribute to the agenda using @mentions.
@mentions automatically notify attendees of the page through Confluence’s in-app notification center, WorkBox, so you don’t have to send an email to notify them. Confluence does all of the hard work for you.

2.Record meeting notes in one place

It’s important to record the discussions and decisions made throughout the course of a meeting. This helps attendees remember what occurred during the meeting and keeps other key stakeholders updated who weren’t able to join. By making these discussions available to everyone, your team can stay informed after the meeting.

3.Assign follow-up action items

An effective meeting is one that acts as a launching pad for more work following the meeting. Too many meetings fizzle due to a lack of action items. Confluence Tasks are perfect for kick-starting activity after a meeting. It’s easy for the meeting attendees to track the work that needs to get done and by whom, and when tasks are completed every attendee is automatically notified. 

4.Find all your meeting notes in one place

When you use the Meeting Notes blueprint, Confluence automatically organizes all your meeting notes in one place, accessible from the Space Sidebar, so teammates can quickly find them later. Gone are the days of wasting time searching your email inbox and shared network drives.

Each user should be able to create new project rooms (more)

Standard feature in Confluence: http://seibert.biz/creatingspacesinconfluence 

There's no limit to the number of Spaces you can create on Confluence. You can choose to set up a space for each team, project, or a mix of both depending on your needs.
Each space in Confluence functions autonomously, which means that each space:

  • Has its own homepage, blog, pages, comments, files, and RSS feeds.

  • Can be customized with different color schemes, logo and sidebar.

  • Has its own set of permissions, as set by the space admin.

For example, an IT team can create one overarching space with all their roadmaps, details of sub-teams, and a list of all the people and roles within that team. They could then create a new space for each sub-team, such as Quality Assurance, Developers, and Documentation, with guidelines, long term plans, and knowledge articles within them. Each project that these teams work on could also have its own space, which could be linked to the team spaces using labels.

Create a personal space

Your personal space is always owned by you, and you can use it to store your individual work, keep track of tasks, blog about what you've been working on, or just use it to polish your pages before you move them into a site space.

On this page:

Related pages:

You can change the permissions for your space at any time to determine who can and can't access the content. So if you want it to be a private sanctuary, that's no problem.
To create a personal space you need the 'Personal Space' global permission.

 Create a site space

 You can create a site space for any team or project that would benefit from having a place where people can work together and store related files. You can create these as blank spaces, or use templates, called space blueprints , to help you create Team spaces, Knowledge Bases spaces, or Documentation spaces quickly and easily. 

  1. Hit Spaces > Create space in the header.

  2. Pick a type of space.

  3. Enter the required details and create your space.

Choose your space key carefully as you can't change this later.

Each space you create will automatically have a homepage that you can customize to display relevant information for people viewing the space. If you use a space blueprint when creating a space, it will customize your home page for you.

To create a site space you need the 'Create Space' global permission.


Export of the intranet calendar into personal outlook

This is a standard feature of Confluence Team Calendars: http://seibert.biz/teamcalendarsandoutlook 

Subscribe to Team Calendars from Microsoft Outlook 

Outlook Support


Subscribing to Team Calendars from Microsoft Outlook has been tested and works with Outlook 2010. If you've had success in other versions of Outlook, feel free to comment on this page.


Subscribe to a Team Calendar from Microsoft Outlook

 In Confluence:
  1. Choose  to the right of the calendar name, then choose Subscribe

  2. Copy the calendar address

  3. In Outlook:

  4. Choose Calendar at the bottom left of the app

  5. Choose Open Calendar > From Internet in the ribbon

  6. Paste the calendar address and choose OK


Depending on your authentication setup in Confluence, you may be prompted to enter your Confluence username and password.


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This content was last updated on 02/01/2019.

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