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  • How to create and manage content on the Intranet
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Creating and editing content on the Intranet is really easy and intuitive. Content is organised in spaces and pages. A space is an area in which people collaborate and share information. Spaces can be team-based, department-based or used implement and other clustering strategy. There is one level of spaces, all spaces live next to each other. Each space can contain one or more pages. Pages can contain sub-pages to implement page hierarchies. 

In the space you want to have your content in, begin with creating a page. And don't worry, if you later decide to have you content in a different space, you can easily move it around.

Create a page

The video below shows you how you can create a page in Confluence. It works exactly the same way in Linchpin.

You will be editing your content in the WYSIWYG Editor. This allows you to conveniently edit your texts, apply formatting, insert links, attachments, images, and even videos. But before, you might want to decide on the basic layout of the page you are creating. You can adjust the layout to your convenience by adding or removing additional sections and by moving them around.

 

Using the WYSIWYG Editor

The WYSIWYG Editor is a very powerful tool to edit pages in the Intranet. It's almost like a little word processor and makes creating neatly formatted texts convenient and simple.  We have a more detailed explanation and demo of how the WYSIWYG Editor works.
  

Building a Structure with Pages

Pages may contain child pages. This lets you build page hierarchies. There is theoretically no limit to the depth of such a hierarchy but remember that too much of something is usually a good idea.

Create a child page

A child page is no different to any other page except that it has a parent page to which it belongs. A child page inherits the permissions of its parent page.

Organise your content hierarchically in page trees

Child pages can be parent pages to further child pages, thus creating a page hierarchy. Any page can be moved around to organise content systematically.

A hierarchical structure helps readers to find content and guides others where to put their content. Although it does technically not matter where a pages is located, most users prefer some kind of order or arrangement in which they can navigate.


Macros and Templates

Linchpin comes with a comprehensive library of macros to embed content, such as the widget connector for integrating Office and PDF files:

The macro library helps you to create galleries of images or videos.

Templates

Templates are a great help for managing recurring content of identical or similar style, for example meeting notes. We have an extra article on using page templates.

Interacting and Collaborating with Others

Ultimately, Wiki pages are the way to collaborate with others. You can share Wiki pages, others can comment on these or directly edit them while you can follow their changes.

Commenting and Liking

There is a comment section under every wiki page in which you can comment or like a page. This can be deactivated, for example in an extranet, or in case you don't like this feature. However, commenting fosters discussions about the content on the page as well as the topic itself.

Sharing Pages

If you want to collaborate with others on a certain topic, create a Wiki page and share it with your peers. There are two very common ways of sharing Wiki pages. Please have a closer look at sharing pages here.
 

  


Linchpin Intranet Features

Requirements for an Intranet solution

The following pages allow you to learn more about the requirements that are set at modern Intranet Solutions and how we address these with our Confluence-based Intranet "LINCHPIN".

 

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