Space administration
Users who create a space are automatically space administrators for this space. Group members in the group "confluence-administrators" or users with the permission "system administrator" have access to all spaces by default.
You can access the space administration by clicking Space Tools at the bottom of the Confluence sidebar:
![](/download/thumbnails/16188178/Bildschirmfoto%202017-10-04%20um%2015.37.44.png?version=1&modificationDate=1507124276000&api=v2)
Overview
![](/download/attachments/16188178/Bildschirmfoto%202017-10-04%20um%2015.30.57.png?version=1&modificationDate=1507123936000&api=v2)
- Change the name of the space (The key can not be changed).
- Define categories ("Labels").
- Archive spaces - archived spaces do not appear in lists of spaces by default and are no longer searched unless this is explicitly selected.
- Deleting spaces.
Permissions
Space permissions can be used to set various levels of access to groups and/or individual users. You can define the default permissions globally - these will then apply to all new spaces. Permissions in Confluence are additive.
![](/download/attachments/16188178/Bildschirmfoto%202017-10-04%20um%2015.32.42.png?version=1&modificationDate=1507123989000&api=v2)
The permissions in detail:
- All
- View: This permission grants read access to the space. Without this permission, the space is not visible to the defined users or groups, and they cannot access the space's content.
- Pages
- Add: Create/edit pages in this space.
- Delete: Delete pages in this space (all pages).
- News
- Add: Create/edit blog posts in this space.
- Delete: Delete blog posts in this space (all blog posts).
- Comments
- Add: Create/edit comments within this space.
- Delete: Delete comments within this space (all comments).
- Attachments
- Add: Upload/edit attachments within this space.
- Delete: Delete attachments within this space (all attachments).
- Restrictions
- Add/Delete: Permissions, apply or delete page-level read and/or write permissions.
- Mail
- Delete: This covers the Confluence function that links email accounts to a Confluence instance, and displays email from that account in a special area within a space. The 'Delete' permission allows or disallows a user or a group to delete these mails.
- Space
- Export: The rights to export a space to XML, HTML or PDF files.
- Administrator: Permission to administer a space, allows full access to the space administration.
By default, there are two groups in Confluence that have the permissions as shown in the screenshot. Both groups and permissions need to be defined and modified, i.e. additional groups must be created (or obtained from the Active Directory (AD)) and the permissions these groups should be granted for newly created areas must be defined globally. Permissions can be set manually for each specific space.
Restricted pages
- Display all pages in a space that are currently restricted.
- The option to remove this restriction.
Content
Templates / Blueprints
Administrators can
- edit or deactivate existing templates within this space
- create new templates within this space
- promote templates (show promoted templates at the top of the Create dialog when selecting a template)
This functionality is available globally, for the entire instance. Changes that aren't specific to a space should be made at the global level.
You can create a template just like you create a page with the Confluence editor, with the following differences:
- You can attach files or insert images. These must be attached to an actual page within the space, and then linked to from the template.
- You can work with simple variables as form fields (see here), to insert text fields that will be be displayed and filled in once when a user creates a new page based on this template (in the created page, the fields will be shows as pure text content).
- Instruction text (placeholder text) can be used in the template (only visible in edit mode).
Reorder pages
You can reorder and organize the pages within a space's hierarchy of pages: simply click "Reorder pages". You can also do this from the page menu: "..." → "View in Hierarchy".
Orphaned pages
These are pages that are no longer located under a parent page in the hierarchy. This can happen if you restore a page from Trash, for example.
Undefined pages
When links are inserted to pages that don't exist, they are listed as undefined pages.
Attachments
You can see an overview of all page attachments in this space.
Trash
The Trash contains deleted pages, blog posts and attachments. You can restore deleted pages. You can also permanently delete individual pages/posts/attachments, or completely purge the Trash.
Export
You can export a space as:
- HTML: To export a space to a static website.
- XML: To transfer everything within a space to another instance. Restrictions will be lost.
- PDF: Export a space to a PDF file.
Sometimes it is necessary to export all pages, or only specific pages or sections of a space's hierarchy.
Import
Import text files from a folder on the Confluence server. These text files will be imported to pages within Confluence. The page title is taken from the filename and the content of the page will contain the entire content of the text file.
Configuration
It is possible to customize the look and feel at various levels (individual spaces and global), but not without the potential for problems. For example, space-level customizations may not survive global updates. Possible customizations listed below are possible both at the space and the global level:
- Themes: Choose a design/theme; every space can theoretically use their own theme.
- Colour scheme: Change the color scheme.
- Stylesheet: Use custom CSS to change your space's layout.
- Sidebar, Header and Footer
- PDF Layout: You can customize the layout used when you export the space or its pages to PDF (Title Page, Header, Footer) to an extent (HTML/CSS).
- PDF Stylesheet: Custom CSS can be used to modify the layout when you export the space of its pages to PDF to a certain extent.
The sidebar configuration can be used to upload a logo for the space and define what should appear in the space's navigation.
![](/download/thumbnails/16188178/Bildschirmfoto%202017-10-04%20um%2015.34.25.png?version=1&modificationDate=1507124079000&api=v2)
![](/download/attachments/16188178/Bildschirmfoto%202017-10-04%20um%2015.35.15.png?version=1&modificationDate=1507124128000&api=v2)
Reorder pages
Click "Reorder pages" to rearrange the pages within a space's hierarchy (see above).
![](/download/thumbnails/16188178/Bildschirmfoto%202017-10-04%20um%2015.35.43.png?version=1&modificationDate=1507124152000&api=v2)