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Add and format your terms of use

Enter your terms and format them using the WYSIWYG editor.

As an alternative to the standard WYSIWYG editor, you can use this HTML editor to format your Terms of Use with a variety of additional HTML tags. Please note that depending on the HTML tags you use, your terms may not be displayed correctly after exporting to PDF or in Linchpin Mobile. We therefore recommend that you use the standard editor to avoid such potential problems. Terms of Use formatted using the HTML editor and HTML tags are not supported by us.

(info) Leave this empty to disable the Terms of Use.

If you are using Linchpin, you can add new translations by clicking on "+". Afterwards you can define which language should be disabled as the default terms of use.


You're not seeing a + icon?

This is because it's an exclusive feature of Linchpin Intranet Suite. Thus, it is not available in the standalone version as the feature is attached to the app "Linchpin Translations", which, in turn, is only available as a bundle app in Linchpin Intranet Suite.

Define recipients for revocation notifications

You can define users and/or groups who should receive an email notification if a user revokes the terms of use so that administrators can take any necessary further steps, e.g. deactivate the user's account.
If a user doesn't accept your terms of use, they will be redirected to the login screen. Users will see an additional warning so they don't revoke their agreement by mistake.

Agreement log for user activities

You can see which actions your users have or haven't taken with respect to the terms of use - administrators can see who has agreed and who has yet to take any action.

The version history lets you see the actions users took (or didn't take) to previous terms and and review earlier version's of the terms' content. This is important to comply with the GDPR - this information must not be deleted.

You can filter the list based on the agreement 'states', and search for specific users.


See the result

This is what the Terms of Use will look like for your users.

Your users will see this when:

  • they log-in the first time, or
  • the terms have changed.

You users will not see any terms of use if the content field was left empty.

If a user doesn't accept your terms of use, they will be redirected to the login screen. Once the user agrees, their agreement is stored. After you edit the terms, all users must agree again to the changed terms when they next try to log in.

A user can view or revoke their agreement at any time. On revoking, they are logged out and can only use the system again if they agree to the terms.

(info) Even if your users are logged in while you change the terms, they will immediately be shown the updated terms of use via a JavaScript redirect.

If you are using Linchpin and have set any translation for your terms, the user can switch between different languages.


Remove Completely

To remove all plugin data you have to execute the following SQL commands after uninstall (written for PSQL)

DROP TABLE "AO_C952E1_DISCLAIMER";
DROP TABLE "AO_C952E1_REVOCATION_REC_GROUP";
DROP TABLE "AO_C952E1_REVOCATION_REC_USER";
DROP TABLE "AO_C952E1_USER_AGREEMENT";

DELETE FROM bandana WHERE bandanakey = 'net.seibertmedia.confluence.plugin.termsofuse-plugin:build';
DELETE FROM bandana WHERE bandanakey = 'AO_C952E1_#';



Link to this page: https://seibert.biz/tofu-adminguide

This page was last edited on 09/29/2023.