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Linchpin News Digest

Regular e-mail updates about latest news.



Welcome to Linchpin News Digest!

This guide was created to help you with the setup of Linchpin News Digest. See what can be configured and how you can do it.

For more information, be sure to view the Linchpin News Digest documentation.


Installation & licensing

Please refer to Atlassian's installation instructions: 

Installation via the Universal Plugin Manager


Step-by-step instructions

  1. Log in to your Confluence instance as an administrator.

  2. Open the Confluence general administration.
    1. Click on the Find new apps link in the sidebar.
  3. Enter "Linchpin Intranet Suite" in the search field (marked by the text "Search the Marketplace"), then press Enter.
  4. Click on "Free trial" to test the app for 30 days, or click on "Buy now" if you want to purchase a license for Linchpin Intranet Suite.
  5. You'll be prompted to register for or log into MyAtlassian.
  6. Linchpin Intranet Suite will be automatically downloaded and installed after you log-in.


Linchpin News Digest is part of the Linchpin Intranet Suite and can't be bought separately.



Where to find the configuration.

Navigate to Confluence administration → Linchpin → Enterprise News → News Digest Configuration.


Activate Linchpin News Digest.

Create a notice



Activate the Digest active slider button. Linchpin News Digest will be active when the button turns green.

Don't forget to click on the Save button.





Configure the basics.

What is the basics configuration?



The more structural configuration of the digest.





Configure the basics



Sender email

Leave this field empty to use the default system address as the sender email. 

Otherwise: Enter an email name of your liking. This email name will be used as the sender of the digest email.


(warning) Please note that the domain is by default the domain of your configured email server.

If you wish to be able to receive user replies to digest emails, make sure to use an actually existing email as your sender email.


Sender name

Whatever you enter here will be displayed as the sender in your users' inboxes. (for example: From: Your News Digest)

Enter the name of the sender that should be displayed in the inbox.


Recipient(s)

Leave this field empty to send digest emails to all active users.

Otherwise: Enter Confluence users or Confluence groups which should receive the news digest.


Subject

The subject functions both as a headline in every news digest email and the subject/title of the email in the inbox.


Introductory text

Enter a text which will appear at the top of every news digest email.




Configure the schedule.

What is the schedule configuration?



Define the frequency of the digest and the next execution date for the digest.





Configure the schedule



Digest is sent every [amount] [days/weeks/months]

The news digest is sent in a fix time interval. For example: Every 3 days.

Enter the amount of days/weeks/months. To switch between days, weeks and months click on the day(s) field (which is the default value) and a drop-down menu will open.


Next digest will be sent on [date] [time]

Select the date and time on which the next digest email will be sent to your users.


Please note that the time here matches server time. Hover your mouse over the (question) tooltip to display the time of your server. 


Furthermore, please note that the time configured here refers to the moment in which the mails are being sent. Depending on the amount of users, the capacity of mail your server and your mail server settings this action can take quite some time.

Especially on instances with a very large user base it may take quite a while before all users receive their digest email. This is a wanted behavior since we want to ensure that no matter how many emails are being sent, your Confluence doesn't suffer from the load.



Configure the content.

What is the content configuration?



Define which blog posts should be featured in the news digest email.





Configure the content



All blog posts will be included in the digest.

Select this option if your users should receive an update about all recently published news within your intranet.


Only blog posts that match all criteria will be included in the digest.

Select this option if you want the news digest email to feature only specific news items.

You will have to set up rules which define what news should be featured in the digest email.


Type: Space

Configure the content of the news digest email based on spaces.


Operator

Comes from any of these

If you select this operator, the news item will have to match at least one of the entered spaces.


Comes from none of these

Use this operator to manually exclude spaces from the news digest email.


Items

Enter at least one space which holds the news items you wish to feature in the news digest email.



Type: Label

Configure the content of the news digest email based on labels.


Operator

Has any of these

If you select this operator, the news item will have to match at least one of the entered labels.


Has all of these

If you select this operator, the news item will have to match all of the entered labels.


Has none of these

Use this operator to manually exclude news with specific labels from the news digest email.


Has no label

Only news without a label will be featured in the news digest email.


Items

Enter at least one label which should be used as a filter for the news items you wish to feature in or exclude from the news digest email.



Type: Category

Configure the content of the news digest email based on labels.


Operator

Has any of these

If you select this operator, the news item will have to match at least one of the entered categories.


Has all of these

If you select this operator, the news item will have to match all of the entered categories.


Has none of these

Use this operator to manually exclude news with specific categories from the news digest email.


Has no category

Only news without a category will be featured in the news digest email.


Items

Enter at least one category which should be used as a filter for the news items you wish to feature in or exclude from the news digest email.


Click on the Add rule button to combine several rules. 

You can choose between the operators OR & AND.


OR: News items will have to match at least one rule to be features in the digest.

AND: News items will have to match all rules to be features in the digest.




This page was last edited on 03/16/2021.