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Table of contents


Create an extranet

Create a new extranet space

An extranet is a space which is protected by the Space Privacy - Extranet for Confluence app. In order to create a new extranet space, click "Create Space" in the dashboard or click on "Spaces" and select "Create Space". In the following dialog, select extranet space and click next. 

(info) Creators of an extranet space will automatically be assigned the Extranet Manager role to make sure they can administer the new extranet space. Note that Confluence Administrators have these rights by default and will not be assigned the role explicitly.

 

Name your new space

You can then choose a name for the extranet space, enter a space key, and optionally add users or groups to be extranet space managers and extranet user managers. Click create to create your new extranet space. When an extranet space is created, the app will set up a group for each initial permissions role and an extranet group for all users who have access to this particular extranet space.

In addition the app will create an extranet-users group for all users in the system who are assigned to an extranet space.

Convert an existing space to be an extranet space

 

You can convert an already-existing Confluence space to be an extranet space.

Just open the Space tools --> Overview and click on the tab "Convert Space to Extranet". 

(info) The space description will have a 'Extranet Space' prefix and a space label 'extranet' after it has been converted.

(info) Users who have converted a space to be an extranet space will automatically be assigned the Extranet Manager role to make sure they can make changes to the extranet. Note that Confluence Administrators have these rights by default and will not be assigned the role explicitly.

Convert an extranet space to be a standard Confluence space

 

You can convert an extranet space to standard Confluence space.

Just open the Space tools --> Overview and click on the tab "Convert to default space". 

(info) The space description prefix 'Extranet Space' and the space label 'extranet' will be removed after it has been converted.

(info) Note that all space permissions, except for space administrators, will be removed - you will have to set them again after the conversion.

Extranet space administration

 

As an administrator, Extranet Space Manager or Extranet User Manager you can access the extranet administration via the Space tools.

 

List all extranet users

In the Space tools > Extranet Tab you can manage all user groups in your current extranet space and view all extranet users which have been assigned to it.

You can delete extranet users just by clicking on the trash bin icon.

Groups can only be deleted via the Groups tab. An Extranet Space Manager or Extranet User Manager can only be deleted via the Admin-Roles tab. 

 

Search for specific users in the user list

You can filter the user list in the Space tools tab by typing at least 2 letters in the search bar above the list.
New in 2.0: You can also filter the list by role.

 

Assign users to an extranet

You can add existing users and groups with the auto-complete search via the tab Assign User / Assign Groups. Extranet User Managers are not able to assign groups to an extranet space, because space administration rights are required.

When adding users, any existing Confluence groups that the user is in will not be deleted. The app also searches for LDAP users, even if they are not part of a Confluence group yet.

 

Choose the language of the welcome email

You can set the language of the email your newly assigned user will receive. To see what the message will look like, simply click 'welcome email' to see a preview.

You can also decide if the user should be able to set their own password ...


... or you can enter a password for them.

 

Creating users (optional)

If you have configured the Space Privacy - Extranet for Confluence app appropriately, you can create new users as an Extranet Space Manager or Extranet User Manager within your current extranet space. Just go to the Create User tab and fill in the information of the user you want to create.

If there is no tab for creating users, your administrator has not configured this.

Assign new extranet administrator roles

To assign a new Extranet Manager or Extranet User Manager to the current extranet space, you can select users or groups in the tab Admin-Roles. You can also delete them there.

Only global administrators and Extranet Space Managers can do this. 

Limited visibility

Extranet users have limited visibility

Extranet users are limited to their assigned extranet space(s) and can not share content outside of their space(s). In addition, extranet users can only interact with other extranet users (i.e. via search) who are assigned to the same extranet space.

Please notice, that people, who have created a page or left a comment, will be visible, when someone is using the @-mention function - even if they were not assigned to that specific extranet space.

The following functions are limited by the Space Privacy for Confluence: List of disabled functions

Using shared non-extranet spaces

Using a non-extranet space shared by users from different extranets (e.g. for general information) adds a new use case to the Space Privacy app.

This configuration has been supported since version 1.2.0.

Secured functions

Extranet users inside a non-extranet space can not share a page with users or groups outside their extranet space.

The "User List", "Popular Labels" and "Recently Used Labels" macros do not show sensible data.

Recommendations

  • We highly recommend that you make these types of internal shared spaces read-only to extranet users.
  • Make sure your internal users do not add customer specific mentions or content, as this may make them visible to other users.





 

 

 

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